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MSA Home > AGM Minutes > AGM 4/10/97
MUSICOLOGICAL SOCIETY OF AUSTRALIA
ANNUAL GENERAL MEETING: DRAFT MINUTES
Date: Saturday 4 October 1997
Place: C. B. Newling Building, University of New England, Armidale
Time: 11.30 am
Present: Stephen Wild (chair), Roland Bannister, Mike Burns, Peter Campbell, Craig
De Wilde, Christopher Draber, Rex Eakins, Ann Ghandar, David Goldsworthy, Graham Hair,
Robyn Holmes, Jaki Kane, Andrew Koll, Elizabeth MacKinlay, Jennifer Nevile, Simon Perry,
Claudio Pompili, Jan Stockigt, Shirley Trembath, John Weretka, Carol Williams.
1. Apologies
Bronwen Arthur, Kimi Coaldrake, Deborah Crisp, Jenny Dawson, Anne-Marie Forbes, Royston Gustavson, Margaret Kartomi, Helen Reeves Lawrence, Sandra McColl, Suzanne Robinson, Nicholas Routley, Aline Scott-Maxwell, Gordon Spearitt, Jill Stubington, David Symons, Jula Szuster, John Whiteoak.
2. Confirmation of the Minutes of the Annual General Meeting, 6 July 1996
It was moved that: The minutes of the meeting circulated in the MSA Newsletter no. 45, August 1996, be accepted as a true and accurate record of that meeting.
Moved: Craig De Wilde Seconded: Shirley Trembath Carried
3. Matters arising from the Minutes of the Annual General Meeting, 6 July 1996
3.1 Size of print run of Musicology Australia
Royston Gustavson’s recommendation that the print run of Musicology Australia be reduced to 600 copies had been accepted and implemented.
3.2 Continuation of Register of members’ publications
It was reported that the continuing publication of the Register of members' publications had been endorsed by the editorial board.
4. Reports
4.1 President's Report
The President, Stephen Wild, read his report (printed in full in Newsletter no. 48, February 1998).
It was moved that: The President’s Report be accepted.
Moved: Shirley Trembath Seconded: Robyn Holmes Carried
4.2 Secretary’s Report
The Secretary, Jaki Kane, read her report, which had earlier been distributed to the meeting (printed in full in Newsletter no. 48, February 1998).
It was moved that: The Secretary’s Report be accepted.
Moved: Shirley Trembath Seconded: Carol Williams Carried
4.3 Treasurer’s Report
The Treasurer, Peter Campbell, distributed and read his report to the meeting (printed in full in Newsletter no. 48, February 1998).
It was moved that: The Treasurer's Report be accepted.
Moved: Rex Eakins Seconded: Shirley Trembath Carried
4.4 Journal Editor’s Report
Stephen Wild read the report of the journal Editor, Sandra McColl, on her behalf. Sandra reported that volume 20 of Musicology Australia was well in hand, and thanked the Editorial Advisory Committee, the National Executive, and her typesetter, Rowan Kidd for their assistance. She also expressed gratitude to those readers who had dealt promptly with manuscripts, and requested that readers process the manuscripts as they would wish their own work to be treated. Stephen Wild endorsed this comment, and thanked Sandra for her excellent work over the year.
It was moved that: The Journal Editor’s Report be accepted.
Moved: Peter Platt Seconded: Jan Stockigt Carried
4.5 Newsletter Editor’s Report
Stephen Wild read the report of the Newsletter Editor, Deborah Crisp, on her behalf. Deborah reported that the number of Newsletters had been reduced from three to two per year, noting that it was difficult to get enough copy for three issues, and that this had resulted in a reduction of postage costs. Sending out the Newsletter with the journal has also saved on postage. Deborah requested that chapters be more forthcoming with regular chapter reports, and drew attention to a new column of ‘members’ achievements’. Stephen Wild thanked Deborah for her efficient editing of the Newsletter.
It was moved that: The Newsletter Editor’s report be accepted.
Moved: Robyn Holmes Seconded: David Tunley Carried
5. Conferences
5.1 1997 Conference
Rex Eakins presented an interim report of the 1997 Armidale conference. He spoke about the structure of the conference, and said that the programming of papers in the same session from different sub-disciplines was a deliberate strategy, designed to highlight alternative approaches to music inquiry. He explained that the structure of the conference was in a sense his ‘paper’, as it represented his own holistic view of musicological research.
Rex reported that income from the conference was expected to be in the order of $3590, and anticipated a modest profit, although many expenses had not been finalised at this stage. There had been 42 registrations.
Stephen Wild thanked Rex and his committee for their organisation of a very enjoyable and successful conference, noting in particular that they took on this task at very short notice. There was a vote of thanks from the meeting.
5.2 1998 Conference
It was reported that the 1998 conference will be held in association with the Wagner Symposium in Adelaide, in November.
5.3 1999 Conference
David Symons and David Tunley have been accepted as co-convenors of the 1999 conference, to be held in Perth.
6. Matters referred from the National Committee
6.1 IMS 2002 conference
Robyn Holmes reported on her recent visit to London where she presented a bid for the 2002 International Musicological Society conference to be held in Canberra and hosted by MSA.
Robyn was informed a few days before she presented her bid that the other candidates had withdrawn, and that it would therefore be a matter of course that the MSA bid was accepted. At the last minute, however, a hastily and poorly prepared bid from Belgium was presented, without prior notification. There was much acrimonious discussion following the two bids, with objections such as cost of airfares, weather, jet lag and language coming up against the Australian bid. There was a perceivable New World/Old World divide in the debate, and it was clear that there was a reluctance on the part of many European members to consider Australia a viable destination for the IMS conference. After the vote was taken, it was decided that it was too close to call (Australia received slightly less than 50%), and that it should be put to a postal vote of the full membership.
The MSA members were then asked for their views on whether we should proceed with the postal vote, or look at an alternative. It was pointed out that there would be a brochure sent out with the voting papers, outlining the conference bid, and that there would be a cost of $200 to $300 involved in the production of this. It was also noted that the IMS board had given us their full support, and thought that we should proceed with the postal vote.
There was considerable discussion, with the meeting generally in favour of proceeding with the postal vote. Carol Williams thought that we should not proceed, and that we should withdraw as a protest about the way in which the bid process was undertaken. Robyn thought that to proceed with the bid was important in making a statement about the international status of IMS, and that even if we did not win, it would assist with future bids. David Tunley said that we should proceed, as that was the wish of the IMS Executive, and that Europe should be paying more attention to the Asia-Pacific region. It was also suggested that we could hold a congress in the year 2000, focussing on this region.
It was moved that:
We proceed with the postal vote in order to:
1. demonstrate the truly international nature of the IMS
2. ensure that the professionalism of the bid is recognised
3. contribute to the future of the discipline
Moved: Peter Platt Seconded: David Goldsworthy
Result: 20 in favour of the motion, 1 against Carried
In discussion following this debate, Elizabeth MacKinlay asked that the MSA recognise the indigenous owners of Australia, at least by inviting them to the place where the conference is held.
It was moved that: The Musicological Society of Australia mark the year 2000 as a year of reconciliation with the indigenous people of the country, and that traditional owners are recognised at the place of an MSA event, in a manner appropriate to MSA and to those owners.
Moved: Elizabeth MacKinlay Seconded: Stephen Wild Carried unanimously
7. Long Range Planning Committee
Stephen Wild talked about the ‘Long Range Planning’ proposal which had been outlined in the August 1997 Newsletter. He asked the meeting to make suggestions of criteria which should be used when selecting members of the Long Range Planning Committee, and also asked those present to suggest issues that should be explored by the committee. The meeting put forward the following criteria to be considered when selecting the committee:
The following issues were suggested to be discussed by the committee:
8. Special resolution to amend the Constitution
The proposed amendment of this clause had been foreshadowed in Newsletter no. 47, August 1997. Peter Campbell explained that the deletion of this paragraph will remove any reference in the constitution to 'non-members', and will enable the membership categories to be rationalised. This would mean that the current ‘non-member’ subscribers would become either 'institutional' or ‘ordinary’ members, as appropriate. Non-members are currently charged $45 for a yearly subscription, and this would increase to $50 with the transfer of their membership.
The advantage of this amendment is that it will make record keeping easier, and streamline the process of sending out journals and membership subscriptions. This is of particular importance given the difficulty of finding someone willing to take on the position of Publications Business Manager. In the absence of someone filling this position, these records are handled by the National Secretary.
The Executive assured the members that the number of institutional subscribers would be closely monitored to see if there are any adverse effects brought about by the change in category.
It was moved that: Paragraph 10 of the Constitution be deleted. Paragraph 10 states 'Non-members wishing to subscribe to the publications of the MSA shall be informed by the Secretary of current subscription rates."
Four absentee votes received prior to meeting were included in the count.
Result: 23 in favour, 2 against Carried
9. Election of National Committee
The meeting was informed that the number of nominations for committee members had fallen one short of the required number. In accordance with the power given to the Executive by the MSA Constitution, the Executive asked David Goldsworthy to join the committee. The 1997/98 Committee and Executive were declared as follows:
President: Stephen Wild
Secretary: Jaki Kane
Treasurer: Peter Campbell
Committee: Craig De Wilde, David Goldsworthy, Royston Gustavson, Robyn Holmes,
Margaret Kartomi, Shirley Trembath, David Symons, Jula Szuster, Carol Williams Ex-officio ICTM Allan Marett. Congratulations were extended to all the Committee members.
10. Motion of support for The University of New England Music Department
A motion of support for the Music Department at the University of New England was read by Stephen Wild.
Peter Platt spoke about the UNE situation, explaining that the music department is in a Catch-22 position, being unable to- attract students with the removal of the BMus course. The department is in a similar situation to many other university music departments, which are deemed to be uneconomic because of the high amount of one-to-one teaching required.
It was moved that: The Musicological Society of Australia extend its support to The University of New England Music Department.
Moved: Stephen Wild Seconded: Peter Platt Carried unanimously
Rex Eakins thanked the meeting for its support.
11. Motions of appreciation
Shirley Trembath put forward a motion of thanks to Rex Eakins and his team of helpers who had hosted an excellent conference. She praised the efficiency and organisation, the musical performances, and the choice of theme. The motion was carried unanimously with acclamation.
Robyn Holmes moved a vote of thanks for the President, Stephen Wild, for his handling of the affairs of the Society over the last year. This was warmly supported by the meeting.
The meeting was declared closed.
Jaki Kane
National Secretary
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